POSITION TITLE: Advertising Editor received 11-5-2015

• The advertising editor will serve as liaison between any and all advertisers in “Irises” and the editor and art director of “Irises”. The advertising editor will solicit advertisements, notify advertisers of necessity of advertisement renewals and will receive the actual advertisement, whether display advertisement or “shopping section” advertisement, as well as the payment for any and all such advertisements.

• The advertising editor will be appointed by and serve at the pleasure of the President of the American Iris Society (AIS).

• Shall occupy a volunteer unpaid position and incidental mailing cost will be reimbursed upon submission of voucher to the Secretary of AIS along with appropriate receipts.
• Shall attend all Spring and Fall board meetings and render a written report of activities and recommendations to the Secretary of AIS prior to each meeting.
• Shall present an expected income from advertising and recommendations for budget consideration at the Fall board meeting.
• Shall keep detailed records of each advertiser and the size of each advertisement in the “shopping section” of “Irises”. Shall receive payment from each advertiser in the “Shopping section” on a yearly basis, keep detailed records of these payment and forward all such payments to the Secretary of AIS.
• Shall keep detailed records of each display advertiser and each display advertisement for each publication of “Irises”, recording the size of the advertisement, location, and other pertinent information as well as payment information to include check number, amount and date received and forward all such income to the Secretary of AIS.
• Shall report to the editor and art director, after the cutoff date of each quarterly publication, a breakdown of each display advertisement as well as any special instructions necessary for the placement of the display advertisements.
• Shall keep in touch with advertisers in “Irises” and encourage support of AIS and “Irises” through their advertising dollars.
• Shall develop methods of contacting and encouraging others outside of AIS to purchase advertising space in “Irises”.
• Shall make recommendations to the President and Board of Directors of AIS concerning advertising rates in “Irises” as the need arises.
• Shall provide a detail record of all actions taken during his/her period of service to his/her replacement and assist the replacement in a smooth transition by offering advice and assistance as needed.

• As needed, generally on a yearly basis.