See New TB
Image Gallery
*
You are here:
Iris Wiki
>
Main Web
>
AdmAll
>
IrisInfo
>
InfoOperationsManual
>
JobDescriptionRecordingSecretary
(05 Nov 2015,
BobPries
)
(raw view)
Edit
Attach
---++POSITION TITLE: Recording Secretary received 11-5-2015 *BASIC FUNCTION:* * To accurately and succinctly record all actions taken at any business meeting of the AIS Board of Directors. *REPORTING RELATIONSHIPS:* * He/she is appointed by the President and responsible to the Board of Directors *MAJOR FUNCTIONS:* * To record all actions taken at any business meeting of the AIS Board of Directors. * To prepare and distribute the minutes of business meetings of the AIS Board of Directors. *SPECIFIC RESPONSIBILITY AND* *AUTHORITY:* * To attend the spring and fall meetings of the AIS Board of Directors. * To record minutes in writing and to record all proceedings on tape to ensure accuracy of the minutes and to provide verbatim evidence of actions taken should the written record be challenged. * To make available at each session of the AIS Board an Attendance Sheet so that the presence of all attendees during the entire session may be recorded. This Attendance list becomes a part of the minutes. * To prepare and distribute the official minutes of the meetings of the AIS Board of Directors. * <p>Transcribe notes and check entire document against tapes for accuracy and detail.</p> * <p>Send draft copy of minutes to the AIS President for approval/ correction.</p> * <p>Send final draft of minutes to the Editor of the <i>AIS Bulletin </i>by the designated deadlines which are usually on or about June 15 and December 15.</p> * <p>Have printed and mail a copy of the minutes to each officer director, and Committee Chairman.</p> * To monitor additions, corrections to the minutes. * <p>Corrections to minutes of the previous session as printed in the <i>Bulletin </i>will be approved at each meeting of the AIS Board of Directors. These corrections will appear as part of the minutes of the next session.</p> * <p>Corrections of fact, typographical errors or misspellings are considered bonafide corrections. In the event that some persons did not sign in on the Attendance Sheet, addition of those names should not be submitted as a correction.</p> * <p>Additions or corrections should be sent to the Recording Secretary prior to each meeting. These will be reported by the Recording Secretary prior to the President's request for approval the minutes. Further correction may be made from the floor. [The Recording Secretary should have available both the Attendance Sheets and the tapes from the previous meeting.]</p> *TIMETABLE FOR ACCOMPLISHING SPECIFIC TASKS* * Mid-April to late-May Attend the spring meeting of the AIS Board of Directors. This meeting is concurrent with the AIS National Convention. * June 15 Submit minutes of the spring meeting of the AIS Board of Directors to the Editor of the <i>AIS Bulletin </i>for publication. * First week-end in November Attend the fall meeting of the AIS Board of Directors. * December 15 Submit minutes of the fall meeting of the AIS Board of Directors to the Editor of the <i>AIS Bulletin </i>for publication. <font face="Calibri" size="3"> </font> ---++ ---++ POSITION TITLE: Recording Secretary *BASIC FUNCTION:* * To accurately and succinctly record all actions taken at any business meeting of the AIS Board of Directors. *REPORTING RELATIONSHIPS:* * He/she is appointed by the President and responsible to the Board of Directors *MAJOR FUNCTIONS:* 1 To record all actions taken at any business meeting of the AIS Board of Directors. 1 To prepare and distribute the minutes of business meetings of the AIS Board of Directors. *SPECIFIC RESPONSIBILITY* *AND* *AUTHORITY:* 1 To attend the spring and fall meetings of the AIS Board of Directors. 1 To record minutes in writing and to record all proceedings on tape to ensure accuracy of the minutes and to provide verbatim evidence of actions taken should the written record be challenged. 1 To make available at each session of the AIS Board an Attendance Sheet so that the presence of all attendees during the entire session may be recorded. This Attendance list becomes a part of the minutes. 1 <p>To prepare and distribute the official minutes of the meetings of the AIS Board of Directors.</p> * * a) Transcribe notes and check entire document against tapes for accuracy and detail; * b) Send draft copy of minutes to the AIS President for approval/ correction; * c) Send final draft of minutes to the Editor of the <em>AIS Bulletin </em>by the designated deadlines which are usually on or about June 15 and December 15; and, * d) Have printed and mail a copy of the minutes to each officer director, and Committee Chairman. 1 To monitor additions, corrections to the minutes. * * a) Corrections to minutes of the previous session as printed in the <em>Bulletin </em>will be approved at each meeting of the AIS Board of Directors. These corrections will appear as part of the minutes of the next session. * b) Corrections of fact, typographical errors or misspellings are considered bonafide corrections. In the event that some persons did not sign in on the Attendance Sheet, addition of those names should not be submitted as a correction. * c) Additions or corrections should be sent to the Recording Secretary prior to each meeting. These will be reported by the Recording Secretary prior to the President's request for approval the minutes. Further correction may be made from the floor. [The Recording Secretary should have available both theAttendance Sheets and the tapes from the previous meeting.] TIMETABLE FOR ACCOMPLISHING SPECIFIC TASKS: 1 Mid-April to late-May: Attend the spring meeting of the AIS Board of Directors. This meeting is concurrent with the AIS National Convention. 1 June 15: Submit minutes of the spring meeting of the AIS Board of Directors to the Editor of the <em>AIS Bulletin </em>for publication. 1 First week-end in November: Attend the fall meeting of the AIS Board of Directors. 1 December 15: Submit minutes of the fall meeting of the AIS Board of Directors to the Editor of the <em>AIS Bulletin </em>for publication
E
dit
|
A
ttach
|
P
rint version
|
H
istory
: r4
<
r3
<
r2
<
r1
|
B
acklinks
|
V
iew topic
|
Edit
w
iki text
|
M
ore topic actions
Topic revision: r3 - 05 Nov 2015,
BobPries
Main
Log In
Register
Welcome Info
IRIS GROUPS
Arils
Arilbred
Border Bearded
Intermediate Bd
Japanese
Louisianas
Miniature Dwarf Bd
Miniature Tall Bd
Pacific Coast Native
Siberian
Species
Species Hybrids
Spurias
Standard Dwarf Bd
Tall Bearded
Bulbous
Historics
Novelties
Rebloomers
Other Irids
LIBRARY
AIS WEBSITE
Index
to General Iris Topics
Search
Other Special Topics
Awards
:
Hybridizers
:
Gardens
;
Seeds
:
Cultivation
:
History
Iris Shows
:
Popularity Polls
________________________________
Administration
Changes
User Tools
RSS Feed
*
AIS
Add new cultivar
Docent Info
Notifications
More admin....
Webs
Ab
Ar
Bb
Gdn
Hist
Ib
Ird
Ji
La
Main
Bio
Mdb
Spx
Mtb
Pcn
Sandbox
Sdb
Sib
Spec
Spu
System
TbAthruE
TbFthruJ
TbKthruO
TbPthruT
TbUthruZ
Copyright © by the contributing authors. All material on this collaboration platform is the property of the contributing authors.
Ideas, requests, problems regarding Iris Wiki?
Send feedback