POSITION TITLE: Exhibitions Chair received 11-5-2015

BASIC FUNCTION:
  • To oversee and coordinate all aspects of the Exhibitions program of The American Iris Society.

REPORTING RELATIONSHIPS:
  • He/she is appointed by the AIS President and responsible to the Board of Directors of The American Iris Society.

MAJOR FUNCTIONS:
  • To be thoroughly familiar with the rules and regulations of The American Iris Society as set forth in the Handbook for Judges and Show Officials, 7th Edition, 2007, and subsequent rules and regulations approved by The American Iris Society Board of Directors.
  • To evaluate/approve Show Schedules for accredited shows of The American Iris Society.
  • To receive, fill, and ship Show Supplies orders for AIS accredited shows.
  • To receive the Show Report and Application for Awards and mail the earned medals (adult and youth) and Exhibition Certificates.
  • To prepare the annual report of the Exhibitions Committee, submit the preliminary draft to the AIS Board of Directors at their fall meeting, and submit the corrected Report to the Editor of The Bulletin of The American Iris Society for publication in the January issue.

SPECIFIC RESPONSIBILITY AND AUTHORITY:
  • Evaluate/approve all draft Show Schedules.
  • Determine if the sponsoring group is an approved AIS Affiliate.
  • Send evaluation/approval, Supply order form, and pertinent certificates to the person submitting the draft Show Schedule.
  • Maintain a sufficient inventory of certificates, ribbons, rosettes, entry tags and medals (adult and youth) to meet the annual requirements of the AIS exhibitions program.
  • Receive show supplies order form; fill the order and ship the supplies.
  • Receive the Show Report and Application for Awards and verify that the show has met the minimum requirements for awarding of medals and awarding of Exhibition Certificate(s).
  • Mail medals to the person submitting the Show Report and Application for Awards. Each accredited Show sponsored by an approved Affiliate or Region that meets the minimum requirements for number of exhibitors and number of cultivars exhibited is entitled to a FREE set of adult medals and a FREE set of Youth medals.
  • Print Exhibition Certificates and mail to the person submitting the Show Report and Application for Awards.
  • In a timely manner, submit checks and expense reports to the General Secretary of The American Iris Society.
  • Maintain accurate records of: (1) draft Show Schedules evaluated/approved; (2) show supplies orders received and shipped; (3) Show Reports received/evaluated and medals shipped; and, (4) Exhibition Certificates earned and mailed.
  • Prepare the Annual Report of the Exhibitions Committee; submit this to the AIS Board of Directors at its fall meeting; receive any corrections; submit the corrected Report to the Editor for publication in the January issue of The Bulletin of The American Iris Society.
  • Interact with current and future show chairmen to solve any questions or problems.
  • Attend the spring and fall meetings of the AIS Board of Directors and present a written report.

TIMETABLE FOR ACCOMPLISHING SPECIFIC TASKS:

January
  • Inventory all certificates; order as needed.

  • Inventory all show supplies (ribbons, rosettes, medals); order as needed.

    January - August

  • Receive draft show schedules for evaluation/approval

  • Each evaluation/approval requires about 1/2 hour to accomplish.

    February - September

  • Receive show supply orders, fill and ship them.

    April - May

  • Attend the spring meeting of the AIS Board of Directors; present an interim report of the Exhibitions Committee.

    April - October

  • Receive Show Report and Application for Awards; print and mail Exhibition Certificates; certify and mail earned medals.

    Late-October

  • Prepare the Annual Report of the Exhibitions Committee

    November (First full week-end)

  • Attend the fall meeting of the AIS Board of Directors; present the Annual Report of the Exhibitions Committee.

POSITION TITLE: Exhibitions Chairman

BASIC FUNCTION:
  • To oversee and coordinate all aspects of the Exhibitions program of The American Iris Society

REPORTING RELATIONSHIPS:
  • He/she is appointed by the AIS President and responsible to the Board of Directors of The American Iris Society.

MAJOR FUNCTIONS:
  1. To be thoroughly familiar with the rules and regulations of The American Iris Society as set forth in the Handbook for Judges and Show Officials, 6th Edition, 1998, and subsequent rules and regulations approved by The American Iris Society Board of Directors.
  2. To evaluate/approve Show Schedules for accredited shows of The American Iris Society.
  3. To receive, fill, and ship Show Supplies orders for AIS accredited shows.
  4. To receive the Show Report and Application for Awards and mail the earned medals (adult and youth) and Exhibition Certificates.
  5. To prepare the annual report of the Exhibitions Committee, submit the preliminary draft to the AIS Board of Directors at their fall meeting, and submit the corrected Report to the Editor of The Bulletin of The American ris Society for publication in the January issue.

SPECIFIC RESPONSIBILITY AND AUTHORITY:
  1. Evaluate/approve all draft Show Schedules.
  2. Determine if the sponsoring group is an approved AIS Affiliate.
  3. Send evaluation/approval, Supply order form, and pertinent certificates to the person submitting the draft Show Schedule.
  4. Maintain a sufficient inventory of certificates, ribbons, rosettes, entry tags and medals (adult and youth) to meet the annual requirements of the AIS exhibitions program.
  5. Receive show supplies order form; fill the order and ship the supplies.
  6. Receive the Show Report and Application for Awards and verify that the show has met the minimum requirements for awarding of medals and awarding of Exhibition Certificate(s).
  7. Mail medals to the person submitting the Show Report and Application for Awards. Each accredited Show sponsored by an approved Affiliate that meets the minimum requirements for number of exhibitors and number of cultivars exhibited is entitled to a FREE set of adult medals and a FREE set of Youth medals.
  8. Print Exhibition Certificates and mail to the person submitting the Show Report and Application for Awards.
  9. In a timely manner, submit checks and expense reports to the Secretary of The American Iris Society.
  10. Maintain accurate records of: (1) draft Show Schedules evaluated/approved; (2) show supplies orders received and shipped; (3) Show Reports received/evaluated and medals shipped; and, (4) Exhibition Certificates earned and mailed.
  11. Prepare the Annual Report of the Exhibitions Committee; submit this to the AIS Board of Directors at its fall meeting; receive any corrections; submit the corrected Report to the Editor for publication in the January issue of The Bulletin of The American Iris Society.
  12. Interact with current and future show chairmen to solve any questions or problems.
  13. Attend the spring and fall meetings of the AIS Board of Directors and present a written report.

TIMETABLE FOR ACCOMPLISHING SPECIFIC TASKS:

January
  • Inventory all certificates; order as needed.
  • Inventory all show supplies (ribbons, rosettes, medals); order as needed.

January - August
  • Receive draft show schedules for evaluation/approval
  • Each evaluation/approval requires about 1/2 hour to accomplish.

February - September
  • Receive show supply orders, fill and ship them

April- May
  • Attend the spring meeting of the AIS Board of Directors; present an interim report of the Exhibitions Committee.

April - October
  • Receive Show Report and Application for Awards; print and mail Exhibition Certificates; certify and mail earned medals.

late-October
  • Prepare the Annual Report of the Exhibitions Committee

November (First full week-end)
  • Attend the fall meeting of the AIS Board of Directors; present the Annual
  • Report of the Exhibitions Committee.
Topic revision: r3 - 05 Nov 2015, BobPries
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