BASIC FUNCTION:
REPORTING RELATIONSHIPS:
SPECIFIC RESPONSIBILITY AND AUTHORITY:
To provide the Editor of The Bulletin of The American Iris Society with a list of all donations received since the last publication of donations. Memorials, honorials and simple gifts are listed separately, each under their heading.
a. This list, first arranged by classification of donations and then alphabetically under each classification, should reach the Editor prior to the announced publishing deadline. The list contains:
Example: JOHN DOE (CA)
Mary Smith (OR) L
John Doe is the recipient. He was/is from California
Example: GENERAL FUND
Santa Rosa Iris Society (CA)
CLARKE COSGROVE YOUTH FUND
Mary Smith (CA)
Richard Jones (OK)
5. To keep records of all donations for reporting and referencing purposes.
6. To deposit donation checks and money orders in a timely manner, and report each donation deposit to the AIS Treasurer in a timely manner.
7. To present an annual report to the Board of Directors at its regularly scheduled fall meeting.
8. The Donations Secretary also is responsible for receiving the tallied proceeds from the Spring Convention Silent Auction. The Secretary prepares and deposits the checks and cash from this event and runs the charge purchases through an AIS charge terminal. The final tally for the bank deposit and for the credit card charges are reported to both the AIS Treasurer and the Chairman of the Silent Auction