To generate sufficient donated items to ensure a successful silent auction.
To coordinate the setup of the annual silent auction.
To monitor the silent auction at all times that the auction is open for bidding.
To ensure that all bidders are properly notified of their successful bids and that bid monies are collected.
SPECIFIC RESPONSIBILITY AND AUTHORITY:
To generate donations for the annual silent auction.
To place an invitation in the October, January and April AIS Bulletin soliciting donations for the annual silent auction.
To maintain an accurate inventory of all donated items.
To prepare bid sheets for each donated item. There should be a picture of any iris plants donated.
To personally thank each donor for items donated and generate the 501(c)3 donor letter.
To be certain that the bid sheets and specific items are properly coordinated on the silent auction tables.
To enlist sufficient persons to oversee and safeguard the silent auction items at any time that the silent auction is open for bidding.
To prepare a list of successful bidders at the close of the silent auction and make it easily available to bidders.
To collect all monies generated from the bidding and transfer these funds to the proper AIS official.
To interact with current and future chairmen of conventions to schedule space for the annual silent auction.
TIMETABLE FOR ACCOMPLISHING SPECIFIC TASKS:
By August 15